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HIGHWAYS
AND CONSTRUCTION TRAINING ASSOCIATION
(Amended June 2010)
CONSTITUTION
1.
NAME AND AIMS
1.1
The name of the organisation shall be the "Highways
and Construction Training Association".
Here after referred to as the Association.
1.2
The aims for which the Association is formed is to promote
and facilitate co-operation between members on matters of common
interest; to enhance customer confidence in the Highways related
training provided by the members; to offer a unified view to policy
makers at local and national level; to promote the excellence of
members; to co-ordinate a nationally agreed approach to training and
assessment; to influence national policies on training and development
issues; to provide a professional and structured network; to co-operate
in the development of quality training opportunities; to ensure the
continuing development of members; to collaborate with other training
providers and institutions.
2.
MEMBERSHIP
2.1
Any individual or organisation that is involved with
training related to highways and construction work shall be eligible as
a candidate for membership.
2.2
For the purpose of this Constitution a "member"
shall be considered to be the individual member or a representative of
the organisation.
2.3
The Association, on the recommendation of the Management
Committee, may in general meeting elect honorary members.
Such honorary members may not stand for election as an officer
but may stand for election as one of the five other members.
2.4
Every candidate for membership shall be nominated by one
member and seconded by another member and the name and address and any
other particulars the Management Committee may require shall be sent to
the Honorary Secretary.
2.5
Members other than honorary members may be elected by a
simple majority vote at a meeting of a Committee duly convened for that
purpose. Candidates may,
and on request of any one member of the Management Committee shall, be
elected by ballot by a simple majority vote.
2.6
Any member desirous of retiring from the Association shall
notify the intention in writing to the Honorary Secretary on or before
the 31st March otherwise the member shall be liable for the
next year's subscription.
2.7
Every member on joining the Association impliedly
undertakes to comply with the Association's aims and rules and any
refusal or neglect to do so or any conduct which in the opinion of the
Management Committee is either unworthy of a member or otherwise
injurious to the interests of the Association shall render a member
liable to expulsion by the Management Committee provided that before
expelling a member the Management Committee shall call upon the member
for an explanation of the conduct and shall give the member an
opportunity of offering a defence or of resigning the membership.
2.8
The vote on a resolution for expulsion shall be by ballot
and the resolution shall only be carried if not less than three-quarters
of the members of the Management Committee present vote in favour of the
resolution.
3.
ENTRANCE
FEE AND SUBSCRIPTION
3.1
There shall be an entrance fee and subscription of such a
sum the Management Committee may from time to time propose to the
membership for acceptance by ballot.
This will be determined by a simple majority of the responses.
3.2
The annual subscription shall be payable on election and
on 1st April in each year.
3.3
Any member who has not paid the fees due by 30th
June may be removed from the list of members by the Management
Committee. The name may be
restored at the discretion of the Management Committee on payment of a
fee declared by the Management Committee and approved by members.
3.4
No member shall in any year be entitled to exercise any
rights or privileges of membership until the subscription for that year
and all arrears (if any) are paid.
3.5
The Management Committee may approve reductions in
Membership fees for new members who wish to join part way through the
Association's financial year.
3.6
The classes of membership shall be as defined in the
Association Rules.
4.
OFFICERS
4.1
Officers of the Association shall be the Chairman,
Vice-Chairman, Honorary Secretary, Honorary Treasurer and Honorary
Membership Secretary. They
shall be elected at the Annual General Meeting in each year and hold
office until the conclusion of the next annual General Meeting.
The retiring Officers shall be eligible for re-election.
4.2
No candidate for election to any office (other than the
retiring officers) shall be proposed unless the name of such candidate
and the proposers shall have been sent to the Honorary Secretary before
the 1st April.
5.
COMMITTEE
5.1
The Management Committee shall consist of Chairman,
Vice-Chairman, Honorary Secretary, Honorary Treasurer and Honorary
Membership Secretary plus five other members.
A quorum shall consist of five of these, of whom at least two
shall be officers.
5.2
Candidates for election to the committee shall be those
members of the retiring committee who shall offer themselves for
re-election and such other members of the Association whose nominations,
duly proposed by two or more members of the Association in writing,
shall have been sent to the Honorary Secretary on or before 1st
April.
5.3
If a casual vacancy occurs by death or resignation the
Committee may co-opt a member to fill the vacancy. The committee may
also co-opt a maximum of two additional members when the need arises for
additional specific expertise or experience. All co-opted members shall
only hold these positions until the next Annual General Meeting when
they may stand for election or may be co-opted again.
5.4
If the number of candidates duly proposed exceeds the
number of vacancies to be filled the election shall be by ballot.
5.5
The Management Committee may establish other committees as
it considers necessary to promote special interest of the Association.
The Chairman of any such Committee shall report back to the
Management Committee.
5.6
All Committees shall manage the affairs of the Association
according to the constitution and shall apply funds of the Association
to the aims of the Association.
5.7
The Management Committee shall make such byelaws, rules
and regulations as they think fit as to the management of the
Association.
5.8
It shall be the responsibility of the Honorary Treasurer
to keep a complete and accurate account of the Association's Finances.
5.10 Officers of the
Association shall submit a report to the Annual General Meeting.
6.
HONORARY
AUDITOR
6.1
At the annual meeting in each year a member shall be
appointed as Honorary Auditor whose duty it shall be to audit the
accounts of the Association for the current year.
In the event that the member is unwilling or unable to act the
Committee shall appoint a substitute.
7.
GENERAL
MEETINGS
7.1
An annual general meeting shall be held on a day in the
month of May to be fixed by the Committee.
The Honorary Secretary shall at least 21 days clear before the
date of such a meeting post or deliver to each member notice thereof and
of the business to be brought forward thereat.
7.2
No business, except the minutes of the previous A.G.M.,
the minutes of any E.G.M., the reports of the officers, the passing of
the accounts, the election of the officers and Honorary Auditors and any
business that the Management Committee may order to be inserted in the
notice convening the meeting, shall be discussed at such meeting unless
notice thereof be given to the Honorary Secretary 30 days prior to such
meeting.
7.3
The Management Committee may, on given fourteen days
notice, call a general meeting of the Association for any specific
business, the nature of which shall be stated in the summons convening
the meeting and the discussion at such meeting shall be confined to that
business only.
7.4
The Management Committee shall also call a general meeting
on the written request of 10 full members.
7.5
At a general meeting of the Association each member (with
voting rights) shall have one vote.
In case of an equality of votes the chairman shall have a second
or casting vote.
8.
ADDITIONS,
AMENDMENTS AND ALTERATIONS
8.1
Notice of any alteration or addition to the Constitution
intended to be proposed by a member of the Association shall be given to
the Honorary Secretary in writing before the 1st April if the
same is to be proposed at the Annual General Meeting or at least one
month before any special general meeting at which the same is to be
brought forward and full particulars of any such proposed alterations or
additions shall be set out in the notice convening the meeting.
8.2
All such proposed alterations or additions and any
amendments to them which may be proposed and seconded shall be put to
the vote of the meeting and provided that on a show of hands or, if
demanded, on a poll, a majority of two thirds of the votes of those
members present and voting shall be cast in favour of any proposed
alterations or additions or amendments then the same shall be deemed to
be carried.
HIGHWAYS AND CONSTRUCTION TRAINING
ASSOCIATION
RULES
1.
GENERAL
1.1
All members shall be subject to these rules and any member in
breach thereof shall be penalised in such manner as the appropriate
Committee shall think fit.
1.2
Members shall comply with the requirements of the Constitution as
to payments of subscriptions and shall pay such subscriptions and fees
as laid down by the Management Committee from time to time.
1.3
The Management Committee may make alterations to these Rules but
any such alterations shall be submitted the next AGM for ratification.
2.
CORPORATE
IMAGE
2.1
The Association shall have a logo and other promotional material
as it is considered necessary at any time.
2.2
Fully paid up members and honorary members may use the
Association logo on their own stationery to signify that they are
members of the Association.
2.3
Any member who is removed from the list of members or resigns
from the Association shall immediately cease using the Association logo
on any stationery or other publicity material.
3.
CLASSES
OF MEMBERSHIP
3.1
A Member (or full member) shall be an individual or an
organisation providing training related to highway work.
Where the membership unit is an organisation there shall be no
limit on the size of the organisation so long as it appertains to only
one site.
3.2
An Associate Member shall be an individual providing training
services related to highways and construction.
Such
a member will be entitled to the same benefits of membership as a full
member except that their name will not appear on any advertising
material published by the Association.
Associate
Members cannot stand for election as an officer or as a committee member
or vote in any such election. However
they may be co-opted to meet a particular need and may attend a general
meeting in a non-voting capacity. Their
name will be held on a register of members who are training/assessment
service providers to be furnished to all members.
3.3
An Honorary Member shall be a person who has been involved with
training related to highways and construction work and is a person that
the Association wish to honour for their achievements.
Such a member wishing to retain voting rights will pay a
subscription at a level determined by the Management Committee.
4.
SUBSCRIPTIONS
4.1
The annual subscription for a Member shall be £300.
4.2
The annual subscription for an Associate Member shall be £60.
4.3
The entrance (new member) fee for a Member shall be £300
4.4
The entrance (new associate) fee for an Associate Member shall be £60
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